REPORT WRTING-II

Results or findings

• Present your findings in as simple a way as possible.
• The more complicated the information looks, the more difficult it will be to interpret. There are a number of ways in which results can be presented.

Here are a few :

• Tables

• Graphs

• Pie charts

• Bar charts

• Diagrams

• Discussion

• Outline any problems encountered and try and present a balanced view.
• The information which you have collected, explaining its significance.

• Conclusion and recommendations

• This is the section of the report which draws together the main issues.
• It should be expressed clearly and should not present any new information.
• You may wish to list your recommendations in separate section or include them with the conclusions.

• References

It is important that you give precise details of all the work by other authors which has been referred to within the report.

Details should include :

• author’s name and initials

• date of publication

• title of the book, paper or journal

• publisher

• place of publication

• page numbers

• details of the journal volume in which the

article has appeared.

• Appendices

An appendix contains additional information related to the report but which is not essential to the main findings.

• Style of writing

Your tutor will be able to advise whether the report should be written in the ‘active’ or ‘passive’ voice.

The active voice reads as follows:

‘I recommend ...’

The passive voice reads:

‘It is recommended that ...’

The active voice allows you to write short, punchy sentences.

The passive appears more formal and considered.

Be aware of these differences and avoid mixing the two voices.

Layout

Most reports have a progressive numbering system.

The most common system is the decimal notation system.

The main sections are given single arabic numbers -1, 2, 3 and so on.

Sub-sections are given a decimal number - 1.1, 1.2, 1.3 and so on.

Sub-sections can be further divided into - 1.11, 1.12,1.13 and so on.

An example structure would look as follows;

1. Introduction

1.1 ———————-

1.11 ———————-

1.2 ———————-

1.21 ———————-

2. Methodology

2.1 ———————-

2.11 ———————-

2.12 ———————-

                                                  REPORT WRITING

Structuring your report

We discussed earlier that there are different types of report such as laboratory reports or reports on an industrial placement.

The following common elements can be found in many different reports:

   Title page

·         This should include the title of the report.

·         the author’s name, module, course and the date.

Acknowledgements

You should acknowledge any help you have received in collecting the information for the report.

This may be from librarians, technicians or computer centre staff, for example

• Contents

You should list all the main sections of the report in sequence with the page numbers they begin on.

If there are charts, diagrams or tables included in your report.

• Abstract or summary

This should be a short paragraph summarising the main contents of the report.

• Introduction

State your objectives clearly, define the limits of the report, outline the method of enquirer, give a brief general background to the subject of the report and indicate the proposed development.

general background to the subject of the report and indicate the proposed development.

• Methodology

In this section you should state how you carried out your enquiry.

What form did your enquiry take ?

Did you carry out interviews or questionnaires?

How did you collect your data ?

What measurements did you make ?

How did you choose the subjects for your interviews ? 

6)  Top 5 Characteristics of a Good Event Planner

1. Knowledge of the industry in which she works. A good event planner remains up-to-date with current trends, styles and themes. 

A good event planner will also have extensive knowledge of event venues that will work perfectly for your special occasion.

2. Experience better equips an event planner to handle every detail involved in planning a special event. 

From contract negotiations to locating the missing microphone, a good event planner has been there and done that, so she always knows what to do.

3. Timeliness/Organization. A good event planner makes it a priority to meet deadlines, arrive early for the event, and stay late to make sure everything is in order and flows smoothly.

4. Superb Communication Skills. A good planner listens attentively to the wants and needs of clients and acts on them. 

She expresses her expertise without being condescending, and when necessary, disagrees respectfully. 

A good planner also maintains ongoing contact with clients during the planning process to keep clients informed on progress.

5. A Positive Attitude creates an inviting atmosphere for both parties. Everything works better when everyone is happy.

5) Characteristics of events


The following are the characteristics of an event:

1. It is unique.
2. It is a once in a lifetime experience
3. It brings people together
4. It has a purpose
5. It is intangible
6. It requires careful attention on planning
7. It is often a lot of stake for those involved

Sub- fields of Specialization

Meeting – is a conference, workshop, seminar or other event designed to bring people together for the purpose of exchanging information.

Forms of Meetings

1. Clinic – a workshop type educational experience in w/c attendees learn by doing.
2. Forum – an assembly for the discussion of common interests

3. Seminar – a lecture & dialogue that allow participants to share experiences in a particular field.

4. Symposium – an event at w/c particular subject is discussed by experts & opinions are gathered.

5. Workshop – a training session in w/c participants develop skills & knowledge in a given field. Generally includes exercises to enhance skills or develp knowledge in a specific topic.

Convention – assemblage of delegates, members of an organization for a common purpose
Congress – the European term for convention

Exhibition 

It is an event designed to bring together providers of products, equipment & services in an environment in w/c they demonstrate their products & services to a group of participants
Also called as Exposition & Trade Show
• Exhibition was historically a European term but as we become global, Americans adopted the term to refer to traveling shows such as art exhibitions.
• Expositions are public shows
• Historically, trade shows are private w/c are open only to those involved in the industry. Although some trade open themselves to the public on their final days, majority are still private

3) Event categories

Types of Event

• The events list is divided into seven different categories, ranging for events for children and young people to markets and shopping. 
• Some events may appear in multiple categories.

Arts, culture and heritage

Subscribing to this category means you will receive information about the arts. This includes:

• Art exhibitions 
• Craft courses and events
• Musical performances
• Shows at the Civic Theater 

Babies, young children and parents

This category contains information about events which are suitable for under-elevens (and their parents!). 

These types of events include:

• Half term activities
• Sports, arts and crafts for little ones
• Parent and toddler classes

Young people

This category contains information about events for young people between the ages of eleven and eighteen. 

These types of events include:

• Youth club information
• Teenage health and advice clinics
• Youth sports.

Community events

If you subscribe to this category, you will receive information about a wide range of events which are happening ran by both us and our partners! 

These types of events include:

• Coffee mornings
• Volunteering opportunities
• Health events

Fitness and sports

If you enjoy keeping fit (or just watching other people keep fit!) then this category will help you find out about events. 

These types of events include:

• Bike rides
• Races and triathlons
• Fitness classes

Markets and shopping

Each Company has a very proud tradition as a market town and has a wide selection of local shops and markets to choose from. 

Subscribing to this category will mean you will receive information about the covered market, open market and specialty markets.

2) Frameworks(Teamwork)

Events usually require many different teams to come together, often including several external suppliers. 

Successful events depend on every team and every team member doing their job to a high standard, as well as flexibility and a commitment to good cross-team communication. 

If you love being part of a team and working with people to create something unique, events could well be the path for you.

WHO IT'S FOR

                           Organizations that require an enterprise-wide view into business issues that can escalate into material problems.

 WHAT IT SOLVES

                          Enables companies to predict and react to events in any enterprise system. 

                          Delivers targeted information to the appropriate organizational departments via automated notifications.

WHAT IT IS

                         Event Management Framework (EMF) is a single solution that monitors systems across the organization to provide a ‘big picture’ view of the events that affect your business and alerting you to anomalies for swift resolution.

WHAT YOU GET

                           EMF combs through vast data from various sources and flags issued based on pre-set parameters. 

                           The EMF early-warning system provides notifications through a variety of communications channels, allowing you to run a more agile organization and quickly react and resolve events that could threaten business.

WHY IT'S DIFFERENT

                          EMF features an innovative, easy to use toolkit designed to customize the solution based on each organization’s unique business processes. 

                          From regulatory compliance to fraud detection and operational controls, EMF provides early, actionable insights into the issues that can escalate into big problems.   

WHY YOU NEED IT      

  An organization with state-of-the-art risk management across the enterprise is always a step ahead of the competition. EMF oversees and provides peace of mind so that companies can focus on growth and providing outstanding customer service.

Event Management

1) What is the Event Management?

https://www.youtube.com/watch?v=LL0mnGJKYAA

https://www.youtube.com/watch?v=qick17jdSMc

• Event management is the application of to the creation and development of festivals,events and conferences.
• Event management involves studying the intricacies of the brand, identifying the target audience, devising the event concept, planning the logistics and coordinating the technical aspects before actually launching the event.